Nationwide Employer of Record Services

What an employer of record is

An employer of record, or EOR, is the company that legally employs the people who work for your business. When you partner with Optimal WorkLife (OWL), those employees go on our EIN, our workers compensation coverage, and our benefits. You direct the work. We take on the employer responsibilities that come with a payroll and a crew.

That is more than handing off a payroll file. The employment relationship itself sits with us. Nothing has to change on the job site. Your supervisors manage the team the way they always have. The difference is who carries the employment relationship, and who is responsible for pay, tax, coverage, and compliance.

Optimal WorkLife is part of the WorkLife HQ family of companies. We offer employer of record services nationwide, not only in Oklahoma. Oklahoma City is our home base and main office, at 14000 Quail Springs Pkwy, Suite 250, Oklahoma City, OK 73134.

Who this is for

We built this service for the businesses that build and care for everything else. If you run crews in the field, a plant floor, a warehouse, a clinic, a dental office, or a care facility, we built this for you.

Construction and the trades

General contractors and specialty subcontractors who need a clear way to employ crews, including when the work crosses state lines.

Manufacturing

Production, operations, quality control, and maintenance teams.

Warehouse and distribution

Associates, forklift operators, material handlers, and shipping and receiving staff.

General labor

Landscaping, janitorial, demolition, site cleanup, and facilities work.

Healthcare

Clinics, hospitals, and medical offices that need an employer of record for nurses, technicians, and administrative staff.

Assisted living

Senior care, memory care, and residential facilities, including caregivers, CNAs, and facility support.

Dentistry

Dental offices and oral surgery practices, including hygienists, assistants, and front office staff.

Utilities

Electric, water, gas, and telecom employers, including linemen, technicians, operators, and field crews.

If your people work in more than one of these areas, you do not need a different vendor for each one. We can be the employer of record across the industries you already work in.

What Optimal WorkLife handles

Once your team is on our EIN, we take care of the employer work that usually lands on your desk:

• Weekly payroll with direct deposit, on our EIN
• Tax filings and W-2s
• Workers compensation
• Medical, dental, vision, and 401(k) benefits for all EOR employees
• Compliance in all 50 states

Medical, dental, vision, and 401(k) benefits are available to all EOR employees.

We onboard in 72 hours, not two weeks, and we are set up to be compliant in all 50 states from day one. You talk with a real person through that process. There are no chatbots and no phone trees.

How it works

We keep the handoff simple. Three steps, without disrupting your crew.

Step 1. They become our employees

Your people go on our EIN, our workers compensation, and our benefits. We take on the legal employer liability. You keep full operational control of the team.

Step 2. You direct the work

Nothing has to change on the job site. Your team, your way. Your supervisors manage the crew just as they do today.

Step 3. We handle the rest

Payroll, taxes, workers compensation, benefits, and compliance. You spend less time on administrative firefighting and more time running the business.

Working in more than one state

Many of the employers we talk to are not struggling with payroll in a single office. They have people in more than one state, or a crew that follows the work. That is where compliance gets harder, and where an employer of record can take a real load off.

Optimal WorkLife covers all 50 states. You do not need a different employer setup every time you cross a state line. You keep running the work. We stay on top of the employer obligations that come with those people.

Why work with Optimal WorkLife

Our team has a combined 20 years of experience in workforce management, employer services, and staffing. We know how employer-of-record services, and similar arrangements, are supposed to work. We also know how often the attention fades after the contract is signed.

We built this company to do it differently. Every client works with a dedicated team that already knows the business. When you call, a person answers, someone who understands your crew, your challenges, and your goals. Other companies are replacing their people with automation. We are doubling down on ours.

If you also need help filling roles, you do not have to start over with another firm. Optimal WorkLife also offers staffing and recruiting for the same industries. You can read more about us on the Optimal WorkLife homepage.

Frequently asked questions